DOES YOUR COMPANY NEED TO SHRED?
The simple answer is yes. Any company that holds information on it’s staff or customers must dispose of that information securely. So let’s be honest that’s 99.99% of all businesses. Not only do you need to dispose of that information securely, but also at the right time. Dispose of it too soon and you could lose information you later require, dispose of it too late and you could be breaking the law with regards to The Data Protection Act.
WHEN SHOULD I SHRED MY INFORMATION?
This is a grey area. Their are strict laws on how long you should keep customer details and personal information on file but these regulations are often difficult to understand and the boundaries can be blurred. You need to keep the information long enough to comply with your own industry standard, but not so long that you are in breach of The Data Protection Act. This article on the Information Commissioners Office website has further information
HOW DO I SECURELY DISPOSE OF MY PAPERWORK?
Some small businesses attempt to carry out their own shredding by way of a small shredding machine in the office. Some businesses don’t bother to dispose of their waste through the correct channels at all. No paperwork with customers names and addresses should end up in the bin, regardless of how trivial you may consider the information. Shredding yourself can be time consuming, tedious, impractical and insufficient. For the cost of a shredding machine you could employ a company such as Waste Paper Solutions who will visit your premises and collect all paperwork and dispose of it securely. You will also receive certification which you may be asked to produce if your company is ever questioned on how your waste is disposed.
RECYCLING YOUR WASTE PAPER
Contrary to popular belief it is highly illegal to dispose of commercial waste through residential recycling channels, whether at recycling banks or just putting a few sheets in your home recycling bins. Most shredding companies will not only dispose of your paperwork securely but also recycle the shreds. This is by far the most environmentally responsible way of dealing with commercial waste, and ensures your company is not fined for improper waste disposal. Can your company afford the consequences of one of your customers becoming a victim of identity fraud because of poor security?
Secure. Affordable. Responsible. Dispose of it properly and promptly.